National Genealogical Society

Privacy Policy

Privacy Policy

For each visitor to the website, The National Genealogical Society's servers automatically collect information about which pages are visited and the IP address and domain name (e.g., ngsgenealogy.org) of visitors. This information is used for internal review, to tailor information to individual visitors and for website traffic audits. We also provide this information (as well as information from third-party market researchers) about our users on an aggregated, anonymous basis to our advertisers.

The National Genealogical Society may place a "cookie" on the browser of your computer. The cookie itself does not contain any personally identifying information. A cookie may be used to tell when your computer has contacted the website. The National Genealogical Society uses the information for editorial purposes and for other purposes such as delivery of features and advertisements, so the National Genealogical Society can customize delivery of information to you without compromising privacy. For example, cookies may be used to ensure that you will not see the same banner advertisement too often in a single session.

The National Genealogical Society may, in the course of providing services through its websites, ask you to disclose voluntarily certain information about yourself. This could include information that identifies you or your household. Any information in the National Genealogical Society's possession solely as a result of your use of the website and that is associated with you or your household is considered “Personal Information.” It consists of both information supplied by you (e.g. name, address, telephone number and e-mail address) and information collected about how you use the website (e.g. the fact that you have bought merchandise through the website). “Personal Information” does not include statistical data about large numbers of users, none of whom are identifiable, nor does it include information that you have posted for public view on the website or otherwise publicly disclosed.

The National Genealogical Society uses Personal Information only for purposes necessary to provide the website and other products and services to you. These purposes are

  • to process requests or orders;
  • to perform such normal business operations as billing, collecting, and accounting;
  • to personalize and publicize the website based on your interests, including making you aware of editorial features, advertisements, and commercial items; and
  • to investigate complaints and to protect the website and the National Genealogical Society, its readers, and employees as provided by law or in case of emergency, as determined by legal counsel for the National Genealogical Society.

Except as necessary to process your requests or orders placed with advertisers or merchants featured on the website, The National Genealogical Society does not rent, sell, barter, or give away any lists containing Personal Information for use by any outside company. The National Genealogical Society also respects the privacy of data on your personal computer and does not access, read, upload, or store data contained in or derived from your private files without your authorization.

Links

The National Genealogical Society site contains links to other sites. The National Genealogical Society is not responsible for the privacy practices or the content of such websites, including any sites that may indicate a special relationship or partnership with the National Genealogical Society (such as co-branded pages or “powered by” or “in cooperation with” relationships). The National Genealogical Society does not disclose personally identifiable information or unique identifiers to those responsible for the linked sites. The linked sites, however, may collect personal information from you that is not subject to the National Genealogical Society’s control. To ensure protection of your privacy, always review the privacy policy of the sites you may visit by linking from the National Genealogical Society site.

Opt Out Procedures

You always may opt out of receiving future mailings or other information from the National Genealogical Society. If the mailing does not have an e-mail cancellation form, send e-mail to it@ngsgenealogy.org detailing the type of information that you no longer desire to receive.

Children's Privacy

The following additional terms, conditions, and notices apply to use of the website by children under the age of 13 years whenever the National Genealogical Society becomes aware that a user is in that age range.

  • Users under 13 years of age may not submit or post information on the website without the consent of the user’s parent or legal guardian. Prior to collecting any personal information about a child under 13, the National Genealogical Society makes reasonable efforts to obtain consent from the child’s parent after informing the parent about the types of information the National Genealogical Society will collect, how it will be used, and under what circumstances it will be disclosed.
  • Although the National Genealogical Society will apply these children’s terms and conditions whenever it becomes aware that a user who submits Personal Information is less than 13 years old, no method is foolproof. The National Genealogical Society strongly encourages parents and guardians to supervise their children’s online activities and consider using parental control tools available from online services and software manufacturers to help provide a child-friendly online environment. These tools also can prevent children from disclosing online their names, addresses, and other personal information without parental permission.
  • Personal information collected from children may include any of the information defined above as “Personal Information” with respect to general users of the website and may be used by the National Genealogical Society for the same purposes. Except as necessary to process a child’s requests or orders placed with advertisers or merchants featured on the website, the National Genealogical Society does not rent, sell, barter, or give away any lists containing a child’s Personal Information for use by any outside company.
  • If a child enters a game, contest, or other activity sponsored by the National Genealogical Society on the website, the child may be required by the National Genealogical Society to provide the minimum Personal Information reasonably necessary for the child to participate in such activity.
  • A child's parent or legal guardian may request the National Genealogical Society to provide a description of the Personal Information that the National Genealogical Society has collected from the child, as well as instruct the National Genealogical Society to cease further use, maintenance, and collection of Personal Information from the child.
  • If a child voluntarily discloses his or her name, e-mail address, or other personally-identifying information on chat areas, bulletin boards, or other forums or public posting areas, such disclosures may result in unsolicited messages from other parties.

General

These Terms and Conditions constitute the entire agreement and understanding between you and the National Genealogical Society with respect to use of the website, superseding all prior or contemporaneous communications and/or proposals. The National Genealogical Society reserves the right to make changes to these Terms and Conditions immediately by posting the changed Terms and Conditions in this location. By continuing to use the website, you are agreeing to all changes made by the National Genealogical Society. A printed version of these Terms and Conditions shall be admissible in judicial or administrative proceedings based upon or relating to use of the website to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.

The website is controlled and operated by the National Genealogical Society from its principal office in the State/Commonwealth of Virginia, USA. The National Genealogical Society makes no representation that materials on the website are appropriate or available for use in other locations. Those who choose to access the website from other locations do so on their own initiative and are responsible for compliance with local laws, if and to the extent local laws are applicable. The website is not intended to subject the National Genealogical Society to the laws or jurisdiction of any state, country, or territory other than the State/Commonwealth of Virginia and the United States of America.

Contacting Us

If you have any questions about this privacy statement, the practices of the National Genealogical Society site, or your dealings with the National Genealogical Society, you may contact us at:

National Genealogical Society
3108 Columbia Pike, Suite 300
Arlington, VA 22204-4370
(703) 525-0050, ext. 112
ngs@ngsgenealogy.org

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