National Genealogical Society

Conferences & Events

Research Trips

Many genealogists yearn to travel to one of the renowned genealogical research facilities in the country. The National Genealogical Society NGS makes this a possibility with its sponsored research trips to three noteworthy genealogical research destinations.

This year NGS has the following research trips:

Fort Wayne, IN
15-19 August 2016
Registration opens
10 February 2016

Washington, D.C.
30 October to 5
November 2016
Registration opens
24 February 2016

Salt Lake City, UT
15-21 February 2017
Registration opens
9 March 2016

Experienced leaders share their knowledge of these repositories and the records they hold and provide assistance as attendees conduct their personal genealogical research. All of the trips include:

  • Online orientation for preparation prior to the trip
  • Hotel accommodations for the trip's duration (extra nights available at an additional cost)
  • Various complementary services at the hotel (see individual trip for particular details)
  • Meet and greet session with other researchers on the day of arrival
  • Research facility orientation
  • Research consultations with group leaders
  • Fees, taxes, and gratuities (unless otherwise stated)

Please select one of the trips for further details:

Allen County Public Library,
Fort Wayne, IN
15-19 August 2016

Washington, D.C.,
Three research facilities
(NARA, DAR, and LOC),
30 October to 5 November 2016

Family History Library,
Salt Lake City, UT
15-21 January 2017


Below are some FAQs

What is the difference between a research trip and a conference?

A research trip takes you to renowned genealogical research repositories. There, you have the opportunity to do your own personal research.

A NGS Conference is a four-day event where researchers can attend lectures and workshops on a wide variety of genealogical topics. There is also a conference hall where a number of genealogical businesses display and sell their products.

Is airfare included in the price?

No. Participants are responsible for their own travel arrangements. NGS strongly recommends the purchase of travel insurance to protect against monetary loss. 

Can I arrange for extra nights?

NGS can make arrangements to extend your trip. However, please make these arrangements at least sixty days prior to the trip date. After that, space is based on the hotel’s availability. Contact Courtney Holmes at cholmes@ngsgenealogy.org for further information.

Can I put a deposit only on the trip?

No. NGS requires full payment at the time of registration.

How are the hotels chosen?

Hotels are selected based on convenience, proximity to the research facility, and dining options. All of the guest rooms are 100% nonsmoking. See the individual trip for the hotel’s name and location.

Can I stay at a different hotel or with family?

In arranging a genealogical research trip, NGS tries to provide a well-rounded, quality trip with a select group of experienced researchers at an affordable price.

NGS makes a commitment to the hotel for a number of rooms when it negotiates rates and dates. Having all participants in one location enables leaders to identify, assist, and exchange information with all participants.

Thus, NGS does not offer a "research only" option.

I would rather have a roommate but don't know anyone who wants to go on the trip. Can I still participate?

NGS does try to help you find a roommate, but there are no guarantees. Please register at a single rate. In the registration’s comments section, please indicate if you wish to have a roommate. Also, include the type of roommate (male or female; smoker or nonsmoker). If NGS receives a request for a roommate, we will contact both parties. If the individuals want to share a room, the appropriate refunds will be issued.

My spouse/friend would like to travel with me but will not participate in genealogical research. Can they?

All trips have a non-researcher roommate option. This fee covers the room charge as well as any events (i.e., get-togethers, meals, or activities) for two people. Do not register the person separately, but please indicate the person’s name in the registration comment section.

Is there a fee if three of us share a room?

Some hotels have only a double rate, while others may offer a triple. Contact Courtney Holmes at cholmes@ngsgenealogy.org for further information. 

What type of orientation is there?

About two months prior to the trip, NGS sends particpants an invitation to an online orientation geared toward assisting researchers with their preparation. Since it is a cloud-based orientation, you can use it at your convenience as often as you like.

I’ve conducted research at the facility before; why should I participate in the orientation?

Each orientation provides current information about the area, hotel, and facility along with a variety of research tips. It also provides the opportunity to ask questions to the leaders. In addition, there is message board for announcements and updated information.

Is food included in the trip price?

Meals are not included unless stated in the trip details. This guarantees participants the freedom to determine their own times, places, cuisines, and price ranges for meals.

Are there other costs?

Unless stated in the trip details, any incidentals for hotel (i.e., extra hotel nights, telephone, restaurant, or room service charges) or transportation costs are the responsibility of the individual. 

How many other researchers are there?

Each trip has its own limit on the number of participants, based on facilities and hotel availability. Trips usually have a maximum of one leader to every 15 participants. To cover costs, NGS needs a minimum of 15 participants per trip.

What is the cancellation policy?

NGS understands that commitments can change your plans. To cancel a trip, please send written notice via e-mail to Courtney Holmes at cholmes@ngsgenealogy.org.

  • If your cancellation request is received more than 60 days prior to trip date, a $125 non-refundable administrative fee is deducted from your refund.
  • After 60 days, due to contract obligations, refunds minus the non-refundable administrative fee are only available if a substitute participant is found.
  • Refunds are not available for missed events or early departures.

I have further questions, whom do I ask?

Contact Courtney Holmes at cholmes@ngsgenealogy.org.  

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