National Genealogical Society

Conferences & Events

Research Trips

Many genealogists yearn to travel to one of the renowned genealogical research facilities in the country. The National Genealogical Society makes this a possibility with its sponsored research trips to three noteworthy genealogical research destinations.

This year NGS has the following research trips:

Fort Wayne, IN
20 to 23 August 2014

Washington, DC
2 to 8 November 2014

Salt Lake City, UT
4 to 11 January 2015

Going on a research trip can provide you a worthwhile experience. With the help of two NGS leaders, you can receive personal suggestions based on their knowledge of the location and facilities.

All of the trips include:

  • Online orientation
  • Hotel accommodations for the trip's duration
       o free Internet in rooms
       o parking for one car or airport transfers
  • Meet and Greet meeting on the arrival evening
  • Facility orientation
  • Research consultations with group leaders throughout the trip
  • Fees, taxes, and gratuities included

Please select one of the trips for further details.

Fort Wayne, IN
20 to 23 August 2014

Washington, DC
2 to 8 November 2014

Salt Lake City, UT
4 to 11 January 2015

Below are some Frequently Asked Questions

What is a research trip?

This involves a trip to a certain location to do your own personal research. Each trip is led by two research leaders who know the facility and its offerings. They can help answer questions and offer research options. Many facilities now offer special educational sessions during the time of our visits. You may choose to take advantage of them, or not.  

How many other researchers are there?

Each trip has its own limit. To cover costs, NGS needs a minimum of 10 participants per trip. Trips usually have a maximum of 25 to 30 participants. The maximum number is determined by the facility requirement and the hotel availability.

Is airfare included in the price?

No. Each participant is responsible for their own travel arrangements to the program. NGS strongly recommends the purchase of travel insurance to protect against monetary loss.

I don’t have a roommate, can I still participate?

Please register at a single rate but indicate in the registration’s comment section the type of roommate you are interested in (male or female, smoker or nonsmoker). If NGS receives a request for a roommate, we will contact both parties. If the individuals want to share a room, the appropriate refunds are issued. 

My spouse/friend would like to travel with me but has no interest in researching. Can they?

All trips have a non-researcher option. This covers the room charge as well as any events (get together, meals, or activities) for two people. Do not register them separately but please indicate the person’s name in the registration’s comment section.

What about the hotel?

All of the hotels are nonsmoking hotels. See the individual trip for the hotel’s name and location.

Can I stay at a different hotel?

There are many fine hotels in every area we travel. However, to get the preset dates, NGS signs a contract with one hotel. Since there are several participants, this also helps the leaders and group members identify each other.

Can I arrange for extra nights?

Contact Courtney Holmes at cholmes@ngsgenealogy.org for extra nights. This is based on the hotel’s availability and the price quoted by the hotel.

What about food?

Meals are on your own unless stated in the trip details. That guarantees participants the freedom to determine their own times, places, cuisine, and price range.

Are there other costs?

Any incidentals for hotel (extra hotel nights, telephone charges, restaurant charges, or room service) or transportation costs, unless stated in the trip details, are the responsibility of the individual. 

Is there an orientation?

NGS began offering an online, cloud-based orientation geared to assist researchers in their preparation. Participants receive an e-mail inviting them to the orientation about two months prior to the trip. They can take it as their time schedule allows.

I’ve researched there before, why should I participate in the orientation?

Each orientation provides information on the area, the hotel, and the facility along with a variety of research tips. The orientation also offers an opportunity to ask questions of the leaders. In addition, there are message boards for posting updated information.

What is the cancellation policy?

NGS understands that commitments can change your plans. To cancel a trip, please send a written notice (e-mail) to Courtney Holmes at cholmes@ngsgenealogy.org. If your cancellation request is received more than 60 days prior to trip date, a $100 non-refundable administrative fee is deducted from your refund.

Because of contract requirements, after that, refunds minus the non-refundable administrative fee are only available if a substitute participant is found. Refunds are not available for missing events or leaving the trip early. 

I have further questions, whom do I ask?

Contact Courtney Holmes at cholmes@ngsgenealogy.org.  

Text Size Increase Text SizeDecrease Text Size

Bookmark and Share