National Genealogical Society

Conferences & Events

Research Trips

Many genealogists yearn to travel to one of the renowned genealogical research facilities in the country. The National Genealogical Society makes this a possibility with its sponsored research trips to three noteworthy genealogical research destinations.

This year NGS has the following research trips:

Fort Wayne, IN
18 to 22 August 2015

Washington, DC
1 to 6 November 2015

Salt Lake City, UT
24 to 31 January 2016

NGS research trips allow for attendees to receive assistance from experienced leaders with knowledge of these repositories and the records they hold. All of the trips include:

  • Online orientation for preparation prior to the trip
  • Hotel accommodations for the trip's duration (extra nights available at an additional cost)
  • Various complementary services at the hotel (see individual trip for particular details)
  • Meet and greet session with other researchers on the day of arrival
  • Research facility orientation
  • Research consultations with group leaders
  • Fees, taxes, and gratuities (unless otherwise stated)

Please select one of the trips for further details.

Fort Wayne, IN
18 to 22 August 2015

Washington, DC
1 to 6 November 2015

Salt Lake City, UT
24 to 31 January 2016

Below are some Frequently Asked Questions

What is a research trip?

A research trip provides you with the opportunity to do your own personal research. Each trip is led by experienced researchers who are well-versed in the resources of the facility being visited. While the research trip does not have specific classes, the facility may offer lectures during the visit.  

Is airfare included in the price?

Participants are responsible for their own travel arrangements. NGS strongly recommends the purchase of travel insurance to protect against monetary loss. 

Can I arrange for extra nights?

NGS can make arrangements to extend your trip. However, please make these arrangements at least 60 days prior to the trip date. After that, space is based on the hotel’s availability. Contact Courtney Holmes at cholmes@ngsgenealogy.org for further information.

Can I put a deposit only on the trip?

NGS requires full payment at the time of registration.

How are the hotels chosen?

Hotels are selected based on convenience, proximity to the research facility, and dining options. All of the guest rooms are 100% non-smoking. See the individual trip for the hotel’s name and location.

Can I stay at a different hotel or with family?

In arranging a genealogical research trip, NGS tries to provide a well-rounded, quality trip with a select group of experienced researchers at an affordable price.

NGS make a commitment to the hotel for a number of rooms when it negotiates rates and dates. Having all participants in one location enables leaders to identify, assist, and exchange information with all participants.

Thus, NGS does not offer a "research only" option.

Can I still participate if I don’t have a roommate?

NGS does try to help you find a roommate, but there are no guarantees. Please register at a single rate. In the registration’s comment section, please indicate that you wish to have a roommate. Also, include the type of roommate (male or female; smoker or non-smoker). If NGS receives a request for a roommate, we will contact both parties. If the individuals want to share a room, the appropriate refunds will be issued. 

My spouse/friend would like to travel with me but has no interest in researching. Can they?

All trips have a non-researcher roommate option. This fee covers the room charge as well as any events (get-togethers, meals, or activities) for two people. Do not register the person separately, but please indicate the person’s name in the registration comment section.

Is there a fee if three of us share a room?

Some hotels have only a double rate, while others may offer a triple. Contact Courtney Holmes at cholmes@ngsgenealogy.org for further information. 

Is there an orientation?

About two months prior to the trip, NGS sends invitations to an online orientation geared toward assisting researchers with their preparation. Since it is a cloud-based orientation, you can attend at your convenience.

I’ve researched there before, why should I participate in the orientation?

Each orientation provides current information about the area, hotel, and facility along with a variety of research tips. It also provides the opportunity to ask questions to the leaders. In addition, there is message board for announcements and updated information.

Is food included in the trip price?

Meals are not included unless stated in the trip details. This guarantees participants the freedom to determine their own times, places, cuisines, and price ranges for meals.

Are there other costs?

Unless stated in the trip details, any incidentals for hotel (extra hotel nights, telephone, restaurant, or room service charges) or transportation costs are the responsibility of the individual. 

How many other researchers are there?

Each trip has its own limits on the number of participants, based on facilities and hotel availability. Trips usually have a maximum of 25 to 30 participants. To cover costs, NGS needs a minimum of 15 participants per trip.

What is the cancellation policy?

NGS understands that commitments can change your plans. To cancel a trip, please send written notice (e-mail) to Courtney Holmes at cholmes@ngsgenealogy.org. If your cancellation request is received more than 60 days prior to trip date, a $125 non-refundable administrative fee is deducted from your refund.

After 60 days, refunds minus the non-refundable administrative fee are only available if a substitute participant is found (due to contract obligations). Refunds are not available for missed events or early departures.

I have further questions, whom do I ask?

Contact Courtney Holmes at cholmes@ngsgenealogy.org.  

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